Illustrative case — not a customer result
Illustrative arithmetic: preparation 0.5 hours, production 2 hours, QA 0.5 hours, and coordination 0.5 hours totals 3.5 hours. At an assumed $80/hour, the internal estimate is $280 before other applicable costs or tax. A fixed fee can then be proposed for the defined outcome; the example is not a recommended rate.
Apply the decision
- List added and removed tasks
- Account for review and dependencies
- Choose fixed-fee or approved capped-hourly terms
Boundary and limitations
A pricing worksheet is an estimate aid, not evidence that the client approved the amount.
Message for this situation
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No purchase or email required.
The estimate covers [outcome], including preparation, production, QA, and one approval cycle. It assumes [inputs] and excludes [items]. Please approve the fee and milestone before I begin.
Decision record to complete
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No purchase or email required.
Task: [complete for this project] estimated effort: [complete for this project] cost basis: [complete for this project] dependencies: [complete for this project] exclusions: [complete for this project] fee: [complete for this project] client decision: [complete for this project]
More in Charge for Extra Work
Frequently asked questions
- Which resource should I use next?
- Use the linked primary resource for the actual artifact or decision framework. This article addresses the narrower task: estimate the whole scope delta.
- What should I avoid assuming?
- A pricing worksheet is an estimate aid, not evidence that the client approved the amount.
Continue with the next decision
Added Fee Estimate Email Template for Extra Client Work
An added-fee message connects a quoted adjustment to identifiable extra work and asks the client to approve both the amount and the schedule. It should explain what the fee buys rather than defend your value or surprise the client after delivery.
Next stepCharge for Extra Work
Estimate additions, uncertainty, and scheduling disruption.
Free editable artifactFreelance Change Order Form Template
A freelance change-order form records the original agreement, requested difference, added and removed work, price adjustment, revised milestones, dependencies, and authorized approval. Give each change an identifier so the client can approve a specific version.
Next stepScopeShield Toolkit — $39
Review the editable text inventory, what it does, and what it does not do before buying.