Client script library
Connect the added fee to the changed work and its impact, then ask for explicit approval before starting.
Direct answer
Connect the added fee to the changed work and its impact, then ask for explicit approval before starting.
Definition: An extra-work fee is the price for work that was not included in the approved commercial scope.
Start with the project fact: what was approved, what changed, and who can authorize the next step. Customize the wording so it matches your agreement and normal client channel.
State any fee and schedule impact together. Do not begin changed work until the client gives written approval and the current project plan reflects the decision.
Use this as a practical starting point. Replace every placeholder with a fact from the approved project.
That addition is outside the current scope. I can include it for [fee], including the required [production/review/testing], with the updated delivery date of [date]. Reply “approved” and I’ll update the plan.
Use it before ambiguity turns into unplanned work. For contract language, include it before kickoff; for a client script, send it as soon as a request changes the approved plan.
No. This is practical business wording, not legal advice. Adapt it to your agreement and ask a qualified lawyer about legal requirements in your jurisdiction.
Charging for extra work is a normal change decision, not a punishment.
Contract clause libraryAn additional-work clause separates helpful incidental discussion from billable services and requires approval before extras begin.
Free templateA ready-to-customize extra work fee message with practical guidance for using it professionally and keeping the client relationship intact.
Educational information only; not legal advice. Review contract language for your jurisdiction and circumstances.
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