Verify the trigger against the agreement
An extra-work fee is the price for work that was not included in the approved commercial scope.
- The request is useful but not included
- Added work creates review or QA time
- A retainer exceeds its defined capacity
Complete the approval record
Use the sample below for the stated request, not as a substitute for checking what the agreement already includes. Stay factual and avoid blame.
- Replace placeholders with facts from the approved project
- State fee and timing impact together
- Name the person or reply that counts as approval
- Record approval before changing the work plan
Copy-and-customize wording
Use this as a practical starting point. Replace every placeholder with a fact from the approved project.
Free editable sample
No purchase or email required.
That addition is outside the current scope. I can include it for [fee], including the required [production/review/testing], with the updated delivery date of [date]. Reply “approved” and I’ll update the plan.
How to apply it
- Replace placeholders with facts from the approved project
- State fee and timing impact together
- Name the person or reply that counts as approval
- Record approval before changing the work plan
Use with care
- Stay factual and avoid blame
- Quote one clear fee and schedule outcome
- Do not start while approval is ambiguous
Frequently asked questions
- When should I use this wording?
- Connect the added fee to the changed work and its impact, then ask for explicit approval before starting.
- Is this legal advice?
- No. This is practical business wording, not legal advice. Adapt it to your agreement and ask a qualified lawyer about legal requirements in your jurisdiction.
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